Careers
2 positions:
– Office and Association Manager (full-time)
– Office and Association Manager (part-time)
In order to support the company’s management, provide project assistance and handle daily association management tasks, we are looking for two motivated and result-oriented Office and Association Managers (one full-time and one part-time position). The selected candidates are expected to start as soon as possible.
The European Affairs Consulting Group (EACON) is a Public Affairs consultancy based in Brussels specialised in EU affairs and politics. For more than 20 years, EACON has provided high-level experience in working with the European and national institutions and other major stakeholders, as well as supported the management of trade and scientific associations engaged in European policy developments.
As Office and association manager, you would be responsible for:
- Administrative and office management support for EACON and its clients: Efficiently managing all administrative matters for the office, e.g. relations with suppliers, organisation of office meetings and client visits;
- Financial management support: e.g. handling invoices, petty cash, liaise with external accountants to process invoices, produce expenditure reports
- Human resources management: e.g. organising recruitment exercises and assisting with onboarding of new staff; management of holiday plans & absences;
- Community management support: e.g. relations with clients’ members and stakeholder organisations; recruitment of new members; creation of content for clients’ websites and social media channels; monitoring of members and stakeholders activities;
- Communications support: e.g. contributions to website, social media channels, PR outreach, communications planning, newsletter, internal communications;
- Event management support: e.g. preparation of content and organisational matters for client meetings, seminars and other events; some travel organisation support;
- Other tasks: Ad-hoc support to client-related activities (e.g. monitoring, data-gathering, preparation of briefings, meeting reports);
Requirements & qualifications
Education and professional experience:
Required
- Relevant degree (university or professional training degree in the field of office management, administration and/or bookkeeping etc.)
- At least 2-3 years of demonstrable working experience in similar positions, performed for companies and/or non-for-profit organisations, preferably in an international environment;
Desirable
- Experience in working for membership organisations;
- Experience in project management;
- Experience in social media management.
Professional skills:
Required
- Full proficiency (writing and speaking) in English and French with additional language an asset;
- Excellent communication and drafting skills;
- Very good IT skills (e.g. command of MS Office, incl. in particular Excel, Powerpoint)
Desirable
- Experience with web management tools;
Personal skills:
- Independent and pro-active attitude
- Strong organisational skills
- Eye to detail; precision-oriented work style; result-orientation
- Good personal presentation & behavioural skills
- Strong interpersonal communication skills
- Ability to multi-task, work under pressure and understanding of priorities
- Motivation to work and take responsibility in a small team
Application
We would kindly ask you to send your full application documents to recruitment@eacongroup.com by 15 September 2023, with subject “Application – Office and Association Manager”. Interviews taking place as soon as possible thereafter.
Your application should include:
· CV
· Cover letter
· References (if any)